All final Campus Catering invoices will be billed and emailed to customers to support catering billing charges and services provided.
For any invoice that is to be paid using external funds such as private funds or the UGA Foundation, the process will remain the same. If you have any questions concerning payment through the UGA Foundation, please email email@example.com assistance.
We are pleased to announce improvements to the Catering Services payment process for all events and services to by paid using a UGA chartstring.
Starting August 3, 2020, Catering Services is transitioning the payment process for all internal campus Catering billing from the Catering Pay App to UGAMART. The Catering Pay App is no longer available for use.
Invoices to be paid requiring a UGA departmental chartstring will be processed for payment in UGAMART. Please contact onesource.uga.edu if you have any questions regarding allowable fund/chartstring.
Our DS-Accounting staff will assign a UGAMART cart to the appropriate departmental UGAMART requisitioner that will include event details and an attached final invoice. The assigned requisitioner will need to provide the necessary Food Policy documentation and the correct UGA-FMS chartstring information. Missing or omitted Food Policy documentation will be returned back and re-submitted through the process for revisions and corrections.
The approver workflow shown below will be responsible for ensuring all necessary documentation and appropriate funding has been established.
- Requesting customers departmental/unit’s approver
- Sponsored account’s approver (if applicable)
- Dining Services Accounting’s approver
- Central Accounting’s approver
The Food and Business Related Entertainment Policy and Food Matrix links are found below:
Please join us at one of our scheduled webinar trainings (sessions will be recorded):
For details on this new payment process/internal billing for Catering Services, please see the links below that provides step-by-step instructions for a successful payment of DS-Catering invoices.
- OneSource Training Library – Catering (Other Topics)
- UGA Catering Training Presentation - link to be provided soon!
Our DS-Accounting staff is here to help answer any questions with the transition of this new process to UGAMART. Please email us at firstname.lastname@example.org.